Pastoral Care
Turn insight into impact
Schoolbox Pastoral Care helps staff capture, manage and respond to student wellbeing information within the one platform.
Schoolbox Pastoral Care
Supporting the whole learner
See how Schoolbox Pastoral Care brings wellbeing, learning, communication and pastoral information together, helping educators understand and support the whole learner.
Sensitive information, secured.
Log and track student wellbeing with consistency and structure.
Notify the right staff instantly. No delays, no duplication.
Record both concerns and positive student growth.
Protect sensitive data with secure, role-based permissions.
Monitor pastoral activity at a glance. Consistent care, backed by real data.
Designed for schools that take wellbeing seriously
Schoolbox Pastoral Care gives your staff a clear, repeatable process to document and respond to the moments that matter.
- Record concerns and celebrations with consistent, customisable templates.
- Automatically notify relevant staff (e.g. coordinators, heads of house).
- Maintain an audit-ready history for compliance.
- Tag entries by student, cohort, issue type or severity.
- Assign follow-ups and track outcomes over time.
- View wellbeing information in context alongside learning and communication.
Every learner's needs, in one clear view
Surface key learner needs in one clear profile, with AI-assisted insights to support personalised learning.
- Bring together learning preferences, strengths, and support needs in a single view.
- Maintain control with governed permissions aligned to school policies.
- Support teachers with differentiation considerations embedded into everyday workflows.
Differentiation Profiles
Track, action and follow-up with one structured worfklow
1. Record
Log a concern, behaviour note, or celebration using a school-defined template.
2. Categorise
Apply tags, severity, and visibility settings.
3. Notify
Instantly alert relevant staff based on type and level.
4. Action
Assign tasks, log actions, and follow through.
5. Review
Use filters and reporting tools to identify patterns or emerging risks.
Use cases include
Identifying early signs of social withdrawal or disengagement.
Celebrating student achievement, leadership, or personal growth.
Coordinating wellbeing support for ongoing pastoral or medical needs.
Tracking restorative conversations or behaviour interventions.
Testimonials
What schools are saying
“The Pastoral Care module is fantastic—it allows student well-being notes to follow them through the years, ensuring the right people have the right information to support every student. This feature has been instrumental in ensuring that we stay on top of student welfare.”
"Using Schoolbox to store our wellbeing data has dramatically increased the efficiency with which we collected, but also the visibility and therefore actionability of the data."
"Our strong pastoral needs were a key factor. Not all systems do that as well as Schoolbox — that was a deciding point for us."
Why built-in matters
Unlike standalone systems or manual processes, Schoolbox Pastoral Care is integrated into your school’s existing platform. That means:
One login for staff, no switching tools.
Wellbeing data lives alongside learning and engagement info.
No duplication, no delays, and nothing lost between systems.
Faster action, clearer context, better student outcomes.
Built for confidence and care
Role based access
Keep sensitive records secure and compliant.
Custom templates
Align to your school's pastoral model.
Smart Notifications
Respond quickly, with the right people informed.
Cohort & trend reporting
Spot patterns early across students or groups.
LMS & Portal integration
No silos — connect wellbeing with learning and comms.
Positive Behaviour tracking
Celebrate growth and support a strong culture.
See it in action
Support every student. Empower every staff member. Take a proactive, school-wide approach to wellbeing with pastoral care tools built for clarity, consistency, and collaboration.
